Jobs Vacancies at UMATI, August 2019

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Cashier

Job Summary
The Cashier is responsible in ensuring that financial records comply with Association’s Financial Policies and Procedures, by accurately processing and reviewing journal entries and vouchers, proper management and control is maintained for all cash transactions and providing support to achieve all Finance Department and audit requirements.

Minimum Qualification: Diploma
Experience Level: Mid level
Experience Length: 2 years

Job Title : Cashier
Appointing Authority : Executive Director
Location:UMATI Morogoro Clinic Clinic In charge
Reporting to:
Subordinates;

1. Job Purpose
The Cashier is responsible in ensuring that financial records comply with Association’s Financial Policies and Procedures, by accurately processing and reviewing journal entries and vouchers, proper management and control is maintained for all cash transactions and providing support to achieve all Finance Department and audit requirements.

2. Responsibilities

Prepare financial report through SAGE Account packages
Receive and direct Clients who visits UMATI facilities for services
Preparing cash vouchers
Receive and register Clients at Our Clinics
Responsible for preparing and disbursing petty cash
Prepare/initiate bank transfers based on approvals
Prepare petty cash replenishment as appropriate
Keep cheques books and cash box in safe custody
Ensure the Revenue collected in the Clinic is banked daily
Ensure that all cash imprests are settled on time
Ensure that all the required supporting documents are attached with the invoice and meet standards of invoicing before any payment
Attending to any other related duties as may be assigned by superiors from time to time

3. Qualification and Experience Requirements
Advanced Diploma/Bachelor Degree in Business Administration-Accounting or Finance
At least 2 years working experience

4. Knowledge, Skills and abilities

Basic Knowledge of accounting and finance
Good demonstration of customer care
Honest and accurate
Good communications skills, interpersonal skills and be able to work well in a team environment
Good English skills (both spoken and written)
Good computer skillsDemonstrated experience in the proper procedures of recording and handling of cash

How to Apply.
Applications should include:

Letter of application with details of how you meet the desirable criteri
Make sure you provide the current Addresses, Email and Phone number as well as three referees (i.e Two must be from your most recent employers)
Applications which do NOT include ALL of these elements will NOT be considered.

The application should be addressed to
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM

OR send the application through email via: [email protected]

ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED

JOB TITLE: Intern_Programs

RERPORTS TO: Manager_Programs

1. JOB PURPOSE

To provide support on strategy and activity implementation in country

2. KEY TASKS

The intern Programs works with and supports the all projects Manager to ensure efficient implementation, M&E, and reporting of all supported regions. She/he is responsible for the field implementation, coordination and reporting of all initiatives in her/his under the guidance of the all programs manager and in collaboration with other staff and relevant regional, council and health facility staff.

Duties and Responsibilities

To support the Manager in implementation, M&E and reporting of Key performance indicators in line with project work-plan Work with region and district teams
Conduct Quarterly Quality assurance and monitor adherence to National guidelines.
Assist to develop annual work plans and ensures targets are achieved
Collaborate with local authorities and engage them in program from planning to implementation,
Collaborate with M&E unit and ensure:
Availability of M&E tools at all the time
Proper documentation at the static sites and outreach sites
To support the Manager in writing technical program documents including, reports, best practices, lessons learned and other relevant documents

4. EDUCATION & QUALIFICATIONS

Medical degree in Clinical Medicine, public health, project management or any relevant discipline
Excellent team building and communication skills.
Ability to work independently with minimum supervision

How to Apply.
Applications should include:

Letter of application with details of how you meet the desirable criteria
Make sure you provide the current Addresses, Email and Phone number as well as three referees (i.e Two must be from your most recent employers)
Applications which do NOT include ALL of these elements will NOT be considered.

The application should be addressed to
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM

OR send the application through email via: [email protected]

ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED

Only shortlisted applicants will be informed by phone call

Closing date for applications:
Applications received later than 26th August 2019 will not be considered.

Job Title: Program Assistant

Job Summary
Job Purpose: To manage and administrate office functions, co-ordinate activities, provide secretarial and client services.

Minimum Qualification: Diploma
Experience Level: Entry level
Experience Length: No Experience/Less than 1 year

Division: Programmes

Location: Dar es salaam

Reporting to: Procurement Officer

1. Job Purpose

To manage and administrate office functions, co-ordinate activities, provide secretarial and client services.

2. Key Tasks

Ensure good corporate image by receiving visitors appropriately and direct them to proper officials to minimize customer complaints
Type letters, Proposals, Minutes, budgets and all reports in time
File, retrieve and maintain all records in the office
Reserve bookings for staff and visitors
Arrange for meetings (Departmental meetings and other meetings) for the respective Director
Assist coordination and compiling of all program reports
Support procurement department duties as assigned by the supervisor
Performing other related duties as may be required

3. Qualifications and Experience Requirements

Diploma/Degree in public administration, public relations, procurement or any other relevant field.

4. Knowledge/Skills and Abilities

Skills in customer care
Fluent in Oral and written English and Swahili
Aptitude in common computer applications (Word, Excel, PowerPoint, internet browsers)

How to Apply.
Applications should include:

Letter of application with details of how you meet the desirable criteria
Make sure you provide the current Addresses, Email and Phone number as well as three referees (i.e Two must be from your most recent employers)
Applications which do NOT include ALL of these elements will NOT be considered.

The application should be addressed to
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM

OR send the application through email via: [email protected]

ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED

Only shortlisted applicants will be informed by phone call

Closing date for applications:
Applications received later than 26th August 2019 will not be considered.

Job Title: Monitoring and Evaluation Officer

Job Summary
The Monitoring & Evaluation officer will focus on data monitoring, evaluation, training, learning and reporting. S/he will be expected to work closely with the M&E officer and undertake routine support of the work of field teams to ensure the set up and implementation of the M&E systems as well as, completeness of data and reports.

Minimum Qualification: Bachelor
Experience Level: Mid level
Experience Length: 2 years

Appointing Authority: Executive Director

Location: Dar es Salaam

Reporting to: Manager, M&E

Supervises: Monitoring and Evaluation officer

1. Job Purpose

Working closely with the Programs unit team, the Monitoring and Evaluation (M&E) officer will have primary responsibility for implementing the M and E system and program outcome reporting. S/he will be responsible for scheduling and supporting learning, research, surveys and evaluation events, and support work with program staff to improve the quality of field programs as well as the timely submission of M&E progress reports.

The Monitoring & Evaluation officer will focus on data monitoring, evaluation, training, learning and reporting. S/he will be expected to work closely with the M&E officer and undertake routine support of the work of field teams to ensure the set up and implementation of the M&E systems as well as, completeness of data and reports. The M&E officer will provide technical leadership as well as management leadership to field staff to ensure M&E procedures are followed appropriately.

2. Responsibilities

Act as primary point of contact for HQ M&E technical assistance including providing support on program specific M&E needs
Manage M&E Officer while they create and revise tools and data collection procedures
Assist the field in the identification of monitoring and evaluation needs and supporting the design and implementation of practical tools, methodologies and protocols
Organize and undertake training with field staff, including primary stakeholders, in M&E
Provide support to proposal development, particularly during the logframe and design discussions
Develop and maintain systems to analyze information on inputs, outputs, outcomes and impact of the program with efficient feedback loops
Design M&E plans and frameworks for the physical and process monitoring of project activities
Design and manage a process for collection of comprehensive data from baseline, mid-term and conclusion of projects to provide clear monitoring of progress to achieving goals and objectives
Communicate to all technical staff and partners the process for collection and reporting of monitoring data, explain the roles of each, and train them on the indicator definitions and the data collection process and systems
Monitor data collection processes for quality assurance purposes
Travel periodically to the field to check the quality of the monitoring data by seeing the collection process at work and reviewing the key concepts in the indicators
Oversee evaluation activities including identifying evaluation needs and drawing up the TOR for specific evaluation studies
Ensure compliance with donor’s evaluation policies when applicable
Review the performance of existing management information systems to help identify potential modifications or resources
Keep abreast of developments in grant/program changes and progress in order to advise and recommend tools and strategies to increase program performances and results
Identify strengths and weaknesses in existing data collection and management systems and propose solutions
Document the lessons learned and best practices of the different programs and projects for internal and external sharing
Attend any other duty as may from time to time be assigned by his supervisor

3. Qualifications and Experience Requirements

A Degree in statistics, Information Management, Project Management, Engineering, mathematics or any other relevant academic background

At least 2 years of work experience inMonitoring and Evaluation of development programs

4. Knowledge/Skills and Abilities

Good level of proficiency in Windows Excel and quantitative analysis
Experience in program design and M&E plan development
Ability to design M&E tools, surveys, surveillance systems, and evaluations
Demonstrated ability to train and build capacity of others
Strong interpersonal skills
Experience in a non-governmental organization
Highly developed analytical skills, with the ability to apply creative solutions to complex problems
Ability to create effective and efficient systems for gathering and analyzing complex data
Prepared to work flexible hours
An effective communicator fluently both verbally and in writing Kiswahili and English
Ability to work both independently and as a member of a team
Willing and able to travel extensively within and outside Tanzania on UMATI business

How to Apply.
Applications should include:

Letter of application with details of how you meet the desirable criteri
Make sure you provide the current Addresses, Email and Phone number as well as three referees (i.e Two must be from your most recent employers)
Applications which do NOT include ALL of these elements will NOT be considered.

The application should be addressed to
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM

OR send the application through email via: [email protected]

ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED