Job Opportunity at HJFMRI-T, Human Resources Advisor

Human Resources Advisor

Join us in our efforts to end the HIV epidemic in Tanzania. Be part of the winning team to advance global health and save the lives of people living with HIV.

About HJFMRI Tanzania Program

The Walter Reed Program Tanzania (WRP-T) is a collaborative effort that supports PEPFAR-funded HIV prevention and treatment activities in the Southern Highlands and within the Tanzania People’s Defense Forces (TPDF). HJF Medical Research International, Inc Tanzania (HJFMRI-T) is a local non-profit that has supported these efforts since 2004 for the Walter Reed Army institute of Research (WRAIR). PEPFAR activities are conducted in close collaboration with the Tanzania Ministry of Health, Community Development, Gender, Elderly and Children; and the President’s Office of the Regional Administration and Local Government (PORALG), through the Regional and Council Health Management Teams.

HJFMRI-T provides care and treatment to people affected by HIV/AIDS, and has been actively involved in HIV and AIDS programming, providing resources, personnel, and services to the Southern Highlands Zone. The program has expanded from supporting the Mbeya Zonal Referral Hospital to becoming a hub for anti-retroviral treatment in the zone; to community support through decentralized services, with the overall objective of implementing research, clinical HIV, prevention, care, and treatment services. HJFMRI-T currently focuses specifically on four regions in the Southern Highlands zone, namely Mbeya, Rukwa, Katavi, Songwe and Ruvuma for VMMC services only. The program also supports TPDF to implement comprehensive HIV prevention care and treatment program in 21 sites throughout the country.

Employment opportunities:

HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is seeking qualified candidates to fill the positions listed below:

Position : Human Resources Advisor (1 Position)

Reports to : Senior Manager, Human Resources

Location : Mbeya

Duration : 12 Months (with an option to renew based on the availability of funding and need)

General Overview

The Human Resource Advisor is responsible for ensuring all Human Resources functions within HJFMRI Tanzania align with the demands of having a motivated and committed workforce. The incumbent will be responsible for ensuring a meritocracy in recruitment, developing and devising appropriate training and development plans tailored to make staff competent to their roles, ensuring an effective performance management system in place that supports the realization of the program (PEPFAR) targets. It also needs him/her to have a broad knowledge of employee movements within the organization and be well versed with employee’s contracts management and management of employees exit as per Laws governing employment relations in Tanzania. The position needs an individual with outstanding knowledge of Human Resources operations in an international NGO setting and an understanding of Tanzania labor law.

Duties and Responsibilities

- Administer HR policies and practices relating to employment, employee relations, salary administration, benefits administration, orientation, and employee services. Participate in development, implementation, and revision, as needed.
- Plan human resources in conjunction with Heads of Departments by coordinating staff placement, restructuring, deployment, and redeployments to ensure appropriate utilization of the available human resources. This may include advising on the best HR practices related to recruitment, training and development, performance appraisal, compensation, and benefits.

Maintain compliance with Tanzania employment and benefits laws. Advises on issues related to labor matters and represent the organization to CMA and labor tribunals when necessary.
Assist supervisors in developing Key Performance Indicators ‘KPIs’ for staff by ensuring the appraisal process contributes to the organization’s performance.
Advise the management about the steps needed to take any disciplinary action against a staff member according to HJFMRI policies and procedures. Assist in conducting investigations when employee complaints or concerns are brought forth
Point of contact for all HJFMRI personnel issues, managing personnel records, and general HR files and ensuring their confidentiality.
Any other ad hoc tasks as requested that underpin the Organizations’ vision and values while considering the credibility and reputation of the HR department

Knowledge and Qualifications

Bachelor’s degree in Human Resources or business-related field from a recognized institution.
Minimum of 5 years’ experience in a similar role in an international NGO setting.
In-depth knowledge of Tanzania Labor Law and HR best practice
Knowledge of HR systems, Microsoft Office, and databases.
Good report writing skills and the ability to make recommendations for improvements.
Strong organizational skills and ability to work in a diverse team as well as independently
Good oral and written communications with the ability to initiate and draft correspondence
English language fluency required.

HOW TO APPLY

Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya, or sent through e-mail to [email protected]

NOTE: To be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. “CVs should not include any reference to marital status, birthplace, or tribal or religious affiliations. Any CVs containing this information will not be considered for employment”. Applications that are hand-delivered will not be accepted.

The deadline for submitting the application is December 31, 2020. Those who do not meet the minimum requirements, as detailed in the job description above, will not be considered.

Job Opportunity at HJFMRI-T, Senior Accountant

Senior Accountant

Join us in our efforts to end the HIV epidemic in Tanzania. Be part of the winning team to advance global health and save the lives of people living with HIV.

About HJFMRI Tanzania Program

Employment opportunities:

HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is seeking qualified candidates to fill the positions listed below:

Job Title : Senior Accountant

Location : Mbeya

Duration : 12 Months (with an option to renew based on the availability of funding and need)

General Overview

This position is responsible for day to day transactional accounting operations of HJFMRI-T operations. The Senior Accountant will serve as a point person for accounting and provide supervision, coaching, and support to program staff and any other junior accountant in the department. He / She is responsible for ensuring compliance with all applicable accounting policies and procedures, laws, and regulations requirements.

Duties and Responsibilities

Provide leadership and supervision of other department accountants (s)
Ensuring daily accounting activities are executed with the right ethical practices.
Perform accounting activities to include financial reports, bank reconciliations, general ledger entries, and other general accounting functions.
Ensure the document workflow’s efficiency within the department from the point request is made, approval, final payment, and reconciliation.
Maintain, monitor accounts, and finance helpdesk to ensure that issues raised by other staff are responded to and resolved timely
Maintain and reconcile petty cash accounts monthly to be reviewed by the accounting manager.
Maintain robust financial reports in compliance with organizations’ policies and procedures.
Responsible for GL entries and accurate recordkeeping to support entries and transactions.
Ensures timely monthly and annual accounting close.
Resolves accounting issues, concerns, and questions on time to ensure smooth and efficient program operations and to report.
Provides monthly accounting reports to finance and accounting staff for review.
Assist in Payroll preparation monthly, payroll reconciliations, and resolving all payroll related issues.
Reviews vs. prepare monthly reconciliations of all balance sheet accounts.
Trains project accounting staff on HJFMRI procedures and policies.
Assist with the preparation of financial reports for the US Government, institutional funders, and private donors as needed
Respond to routine HQ accounting-related inquiries
Provides support for internal and external audit support
Review the completeness and accuracy of regional office and country office monthly, quarterly, and annual financial reports package submissions, resolve related problems and provide guidance to the country offices to resolve them appropriately.
Maintain vendor files and related accounting records, such as leases and contracts
Manage accounts payables, receivables, payroll, travel advances, and international wires
Supports or leads on special projects as needed.
Any other responsibilities as assigned by the accounting manager, in support of the team.

Knowledge and Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
ACCA/CPA (T) is an added advantage
Five years minimum accounting and auditing experience, preferably in a nonprofit or international development environment
Four years of supervision experience in mid to large accounting department
Knowledge of and familiarity with accounting systems/packages
Experience managing staff
Ability to use good judgment and professionalism; experience in decision-making
Excellent analytical skills
Excellent Microsoft Excel skills and experience with QuickBooks accounting software
Experience with US government regulations a plus
Accuracy and attention to detail
Ability to meet communicated schedules and deadlines
Strong skills in internal controls and accounting standards
Ability to function effectively both autonomously and on complex/sensitive issues and projects.
High level of professionalism, transparency, and integrity in the overall production of work.
Excellent written and oral communication skills in both English and Kiswahili
Willingness to abide by all ethics and compliance policies of HJFMRI

HOW TO APPLY

The deadline for submitting the application is December 31, 2020. Those who do not meet the minimum requirements, as detailed in the job description above, will not be considered.

Job Opportunity at HJFMRI-T, General Accountant

General Accountant

Join us in our efforts to end the HIV epidemic in Tanzania. Be part of the winning team to advance global health and save the lives of people living with HIV.

About HJFMRI Tanzania Program

Employment opportunities:

HJF Medical Research International, Inc. Tanzania (HJFMRI-T) is seeking qualified candidates to fill the positions listed below:

Job Title : General Accountant

Location : Mbeya

Duration : 12 Months (with an option to renew based on the availability of funding and need)

General Overview

HJFMRI-TZ seeks to hire a self-motivated and talented General Accountant. The purpose of this position is to ensure the accuracy of entries; timelines of payments and financial reporting to the program are done without delay. The position holder has to perform balance sheet reconciliations and provide advice and support to staff in financial management.

Duties and Responsibilities

- Prepare documents by scrutinizing and verifying that all required attachments have been supplied before documents are channeled for approval, posting, and payment process.
- Post entries into Quick Book daily.
- Ensure all entries posted into QuickBooks comply with the International Financial reporting standard, GAAP, and QuickBooks accounting and reporting manual.
- Initiating payments into the banking system or writing bank checks while ensuring segregation of duty is strictly for each paid document strictly observed between posting and payments.

Ensure payments and all other processes comply with internal control policy and other policies.
Prepare and submit all documents posted and paid through the bank to the senior accountants daily for QB check application and reconciliation purposes.
Maintain the document workflow system and ensuring the document workflow template is fully updated with daily posting and payments made.
Ensure all payments are correctly scanned and submitted to HQ.
Reconcile financial discrepancies and errors as reported by collecting and analyzing account information.
Answer accounting procedure questions by researching and interpreting accounting policies and regulations.
Enforce internal policies to program staff, e.g., Training SOP, Travel advance policy, Mpesa policy, and other program policies.
Prepare financial reports by collecting, analyzing, and summarizing account information and trends, as directed by the Senior Accountant and/or Accounting Manager.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Prepare the monthly payroll entry for review by the Senior Accountant.
Prepare monthly closing schedules for review by Senior Accountant.
Reconcile bank accounts and clears any discrepancies in the balances by researching and analyzing the account information.
Maintain and reconcile petty cash accounts on a monthly basis to be reviewed by the Senior Accountant
Manage timesheets and make the follow-up. Where necessary, scanned them to HQ.
Manage statutory deductions, NSSF, PPF, and PAYE Files monthly.
Work with other program staff to understand program activities and appreciate the existing linkage with finance.
Take the initiative to understand budget preparation, implementation, and monitoring process and the program’s overall financial management.
Work while observing the Professional Code of Conduct (PICCO). Professional behavior, Integrity, Competence, Confidentiality, and Objectivity. The general accountant is directly obligated to report any misconduct observed or heard against these codes to the immediate supervisor or the appropriate reporting channel.
Undertake other assignments assigned by the senior accountant, accounting manager, and Senior Finance Director.

Knowledge and Qualifications

Bachelor’s Degree in Accounting or relevant field. CPA/ACCA is an added advantage.
Deadline-oriented, Reporting Research Results, SFAS Rules, Time Management, and Data Entry Management.
Experience working in accounting with an international NGO, health-related NGO especially desirable.
1 -2 years of QuickBooks Enterprise or similar electronic accounting software experience
Knowledge of the full accounting cycle.
Highly proficient in Excel and Word applications.
High level of deductive reasoning.
Ability to problem-solve and take the initiative to resolve issues.
Excellent communication (verbal and written) in English and Swahili.
Exceptional follow-through skills.
Ability to meet deadlines.

HOW TO APPLY

Cover letters and resumes should be sent by mail through post/EMS/DHL/ or any reliable Courier to the Human Resources and Administration Manager, P.O. Box 6396, Mbeya, or sent through e-mail to [email protected]

The deadline for submitting the application is December 31, 2020. Those who do not meet the minimum requirements, as detailed in the job description above, will not be considered.