Job Summary
The Monitoring and Evaluation Officer will be responsible for implementing and coordinating the project monitoring and evaluation activities and working closely with implementing partners to ensure their capacity and compliance.
Job Description
Reports to (position): Country Manager
JOB RESPONSIBILITIES:
Develop country office MEAL processes, methodologies and tools for planning, monitoring, evaluation, accountability and learning in line with Medical Teams policies and standards
Monitor implementation of systems, processes and tools ensuring quality and consistency in MEAL collection and reporting
Monitor, analyze and summarize data collected from project activities
Prepare data for processing by organizing information and checking for any inaccuracies
Compile project monitoring data into internal and external reports reflecting activity indicators to guide management decision making, provide accountability to beneficiaries and stakeholders, share learning and demonstrate impact
Provide feedback to project managers on progress towards program indicators and MEAL activities
Assist program managers in organizing M&E reports related to the program/projects activities to be submitted to donors
Develop systematic approaches that support identifying, capturing, sharing, applying and creating knowledge and documenting how change is happening within programs and making knowledge accessible and usable at local, country office and global level
Support and organize collection of success stories, case studies and photos of activities for knowledge management
Coordinate and support project learning events
Develop and support efforts and activities toward accountability and to international standards guiding humanitarian assistance
Contribute to the establishment of an effective complaints, accountability and response mechanism to enhance feedback, trust and confidence with beneficiaries
Provide mentor-ship and supportive supervision for MEAL activities and best practices to Medical Teams and partner staff
Document methodologies and procedures used in the compilation and analysis of data as well as data sources, limitations of estimates and guidelines for their use
In close collaboration with Medical Teams International partners, systematically collect staff input and recommendations regarding project benchmarks and indicators by equating with UN agencies or SPHERE standards
Contribute to the development of program logical frameworks, proposals and reports
Produce a comprehensive M&E plan for the program and conduct regular monitoring of progress toward that plan
Review the project indicators, including agreed targets and time-frames for achieving them, and provide trend analysis
Assist partners in preparing project status reports including but not limited to weekly, monthly, quarterly and annual reports
Conduct data quality assessments & data audits to ensure that the collected data is accurate and maintains the integrity of the project
Conduct beneficiary interviews, focus group discussion, and quality improvement verification visits to the project sites as required by the program
Maintain a filing system for all M&E activities, reports and analyses in hard and soft copies, including backups
Ensure accountability mechanisms are integrated into country strategies, program design, and monitoring and evaluation systems
Collaborates with Medical Teams Headquarters staff for data sharing, reporting, and quality improvement
Ensure the safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies
Other duties as assigned
EDUCATION, LICENSES, & CERTIFICATIONS:
Bachelor’s Degree in Public Health, Demography, Statistics, Social Sciences or related field or equivalent experience required
Certificate in monitoring and evaluation preferred
EXPERIENCE: At least 3 years of experience with monitoring and evaluation systems in a humanitarian or development context required
KNOWLEDGE, SKILLS & ABILITIES:
KNOWLEDGE:
Sound theoretical knowledge and demonstrated skills of monitoring and evaluation systems including quantitative and qualitative data
Knowledge of project cycle management
Knowledge of SPHERE standards
Familiarity with humanitarian and development projects, monitoring and evaluation requirements
Knowledge of quantitative and qualitative survey methods
Knowledge of mHealth and digital data collection systems
SKILLS:
Strong computer literacy skills in word processing, spreadsheets, data analysis and presentations
Strong attention to detail and report writing skills
Fluency in English and Swahili, spoken and written
Excellent communication and writing skills
Strong interpersonal skills
Skilled in HMIS data management and development of project monitoring systems
Training and mentoring project staff
ABILITIES:
Ability to travel to project locations regularly
Ability to work under pressure, managing a varied workload
Ability to consistently communicate professionally and effectively with all constituents
Ability to present technical information in lay terminology
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
Tools and Equipment Used
Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, copy machine and fax machine.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
Mode of application:
Eligible Applicants are required to complete and submit;
1. Interested applicants who meet the criteria should email their Application letter and CV ONLY saved as your name (Surname FirstName) in PDF or Word ONLY with subject as “Monitoring & Evaluation Officer- Kibondo, kigoma ” including 3 work related referees to [email protected]
2. Indicate your Salary expectation/ current or previous salary/Notice Period; at the bottom of your CV
3. INDICATE CLEARLY IN THE SUBJECT LINE: Monitoring & Evaluation Officer- Kigoma
Deadline: 31st March 2020