Location: Mwanza District Mwanza
Description
Swisscontact (www.swisscontact.org) is a Swiss Foundation for Technical Cooperation established in 1959 as an independent organization promoting economic, social and ecological development. Swisscontact supports interventions enabling people to successfully integrate into local commercial life hence open up opportunities for them to improve their living conditions as a result of their own efforts. Swisscontact concentrates on four core areas of private sector promotion which include Skills Development, SME Promotion, Finance Inclusion and Resource Efficiency. Swisscontact has over the years implemented several projects in Tanzania mainly in the area of Skills Development and Financial Inclusion.
At the moment Swisscontact Tanzania is implementing two projects, one of which is the U-learn II project aimed at supporting youth transition from vocational education to employment by providing young people with a comprehensive and tailored package for meaningful employment and entrepreneurship opportunities. The proposed end goal is to raise 7,500 young people sustainably out of poverty in Tanzania by increasing their competitiveness in the job market and improving their self-employment opportunities. This goal will be reached through facilitating workforce development promoting access to youth business support services and platforms as well as facilitating financing mechanisms for young people. We are currently looking for an experienced, innovative and highly motivated individual for the following position:
U-LEARN II Project Accountant ;(1 Position – Based in Mwanza)
Key Responsibilities:
Bookkeeping;
Prepare payment vouchers describing nature of payment and proper accounts codes.
Ensure that all transactions are checked if they are fully supported with appropriate
documentation and are checked/recommended by the PC/PM
· Prepare cheque, bank transfers and letters to the bank.
· Post clearly all transaction into SextANT ensuring that records are accurately kept.
· Reconcile bank account balance to account statement balance.
· Supervise petty cash and proper reporting of all the expenses i.e. conducting petty cash
count from time to time, reviewing appropriateness and validity of supporting documents.
· Prepare monthly payroll incl. contribution to pension funds and income tax.
· Process mid-month advances and any other deduction which affects other entries in the
general ledger
Financial Control;
Make sure that accountabilities submitted by the staff and partners are in line with
Swisscontact financial regulations, with approved plans and budgets
In cooperation with other Swisscontact staffs, ensure adherence to the existing internal control system
Improve Swisscontact’ s existing financial system to enable better accounting.
Reporting;
Prepare of monthly financial reports and submit to head office
Prepare quarterly financial reports and submit to the MasterCard Foundation incl. scanned
receipts.
· Respond to any queries arising regarding the submitted reports.
· Prepare budget comparison reports and instantly submit to Program Manager and Project Coordinators.
· Respond to audit queries and clarify any raised issues.
Budget Monitoring;
Assist Program Manager and Project Coordinators to prepare cash advance request for HO by the 25th of very month.
Ensuring that all expenditures falls within allocated budget
Examine budget comparison report every month and forward to and discuss with Program Manager/Project Coordinators.
Asset Custody;
Prepare and maintain asset register ensuring that all assets are recorded accurately i.e.
value, condition and location of the asset is well known and up-date it accordingly.
Monitor advances to staff ensuring that all advances are settled within five days after
completion and that no new advance is given to a person who has unsettled liability.
Check bank statements each month to ensure that all outflow and inflows of cash from the
bank is accounted for.
Compliance with Statutory Requirements;
Submit all statutory payments on time i.e. NSSF, PPF and GEPF contributions, HESLB, P.A.Y.E, SDL or other withholding taxes to TRA.
Ensure that all liabilities to the U-Learn Program are paid on time i.e. utilities such as water,
electricity and communication bills and other maturing obligations.
Up-date and check time control, annual leave records and vehicle log books.
Organise audits on a half-yearly and yearly basis according to HO instructions.
Reports to: Program Manager
Qualification;
A minimum of a university degree in the fields of accounts, finance, audit or an accounting Qualification (CPA, ACCA or Equivalent)
Experience:
Proven ability to manage project accounts and finances, in a relatively large organisation/projects
In depth knowledge of accounts and comprehensive understanding of financial management
Possession of financial report writing and situational analysis skills with demonstrated experience in preparation of books of accounts, financial reports and budget variance analysis.
Strong ability to communicate in English and Swahili;
Proven ability to collaborate well and to deliver work in a timely manner.
Work experience with MS Office applications, with high proficiency in spreadsheet, is a must
Minimum 10 Years of professional experience as an Accountant / Manager / Auditor.
Swisscontact offers: a competitive salary and benefits and one-year contracts, renewable annually for the project duration based on performance; opportunity to grow professionally in an international development organisation.
Please note that only pre‐selected candidates will be contacted.
