Coordinator Purchasing
Job Summary
About us- The School of St Jude is an educational institution, entirely funded by charitable donations, that provides free, high-quality primary and secondary scholarships to 1,800 of the poorest and brightest students in the Tanzanian region of Arusha. Objectives -To be responsible for sourcing equipment, goods and services and managing vendors. -The successful candidate will be able to assist to perform strategic procurement activities across multiple categories of spend, search for better deals and find more profitable suppliers.
Job Description
Reporting To: Head of Department – Purchasing.
Location Purchasing Office (although based at Moshono Campus, this role occasional days in town and at all campuses)
Key responsibilities & tasks
- Assists in overseeing the purchasing of food and supplies at various locations around Arusha on a daily basis for all campuses
- Conducting risk assessment and coming up with internal control measures on inventory management and the entire procurement process.
- Assist to overseeing and conduct general shopping as required for other Departments of the School
- Sourcing competitive suppliers based on quality, price and efficiency for all sections of the school
- Conduct procurement audits in accordance with internal controls and general professional procurement practices.
- Assist in Sourcing new suppliers and comparing prices
- Conducting regular supplier reviews to ensure value for money and quality supplies.
- Ensuring accurate purchasing data on a daily basis, captured and processed accurately before it is submitted to accounts payable office.
- Create contracts where appropriate and assist in preparing and implementing tenders as need arises
- Setting up goods receiving departments at all campuses. Managing the goods receiving process
- Perform monthly inventory valuation of all store items in main and sub location stores as per guidance from the Accounts.
- Assists to oversee other purchasing staff reviewing their work regularlyAssist in conducting regular reviews of pricing and making sure the school is getting the best available price
- Managing stock inventory in the school, across all campuses and all departments and reviewing usage of inventory
Other Duties:
- Periodically suggest improvements to the departments’ procedures and submit to supervisor for approval.
- Participate in House Checks as requested by Community Relations team.
- Participate and support fellow staff in school mission related activities such as all School Celebration Days throughout the year.
- Participate in student selection process, in particular working after hours on rest days and public holidays up to 20 Saturdays per annum.
- Perform any other duties as assigned by Head of Department, Manager and Deputy Director and the Employer.
Child Protection Accountability:
To ensure that all members of your department/s understand the school’s Child Protection Policy by having at least two internal discussions/meetings in addition to the annual Child Protection Officer refresher courses run by the Community Relations team.
Key Result Areas
- Ensure all purchasing requests are completed within an appropriate time-frame
- Ensure all accounts and other documentation is clear, concise and completed in the agreed time-frame
- Maintain relationships with existing suppliers and source new suppliers for competitive prices
- Process improvement
- Assist with forecasting and forward planning
- Implement bulk purchasing where appropriate
- Making sure all stock goes through good received and ensuring suppliers deliver on their promises.
- Improve inventory controls for each campus and each department
Qualifications & Key
Attributes:
- Bachelor degree in procurement, supply chain and logistics, must be CPSP qualification as recognized by PSPT Board, Master’s degree in the relevant field will be an added advantage.
- Strong communication and negotiation skills both oral and written.
- Proficient in use of MS Word and Excel.
- Good at managing a team effectively and efficiently.
- Ability to work well under pressure and to react with common sense and urgency if required, to solve purchasing problems.
- Hard working, focused, patient and tolerant.
- Fit and healthy.
- Excellent time management skills, ability to work well under pressure and think on your feet.
- Possess strength and drive, patience and tolerance and practicality whilst being efficient.
How To Apply
Interested Candidates for this job are kindly requested to send their CV accompanied by a Cover Letter to [email protected].
Applications should be sent by 10th March 2020. SUBJECT LINE MUST INCLUDE THE REFERENCE NUMBER.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED!
Other Recruitment Information: ORIGINAL EDUCATION CERTIFICATES MUST BE PRESENTED DURING THE INTERVIEW FOR SHORTLISTED CANDIDATES.
Child Protection: Disclaimer WE ABIDE BY A STRICT CHILD PROTECTION POLICY AND DO NOT TOLERATE ANY ABUSE!