Position Title : Procurement and Logistics Officer
Duty Station : Kasulu, Tanzania
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 17 April 2018
About IOM
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female
candidates are especially encouraged. For the purpose of the vacancy, the following candidates
are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Congo, Cabo Verde, Czech Republic,
Djibouti, Fiji, Micronesia (Federated States of), Gabon, Guyana,
Iceland, Comoros, Lesotho, Libya, Montenegro, Marshall Islands,
Mauritania, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay,
Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste,
Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Context:
In coordination with the Resources Management
requirements. Conduct appraisals, select suppliers, confirm terms of payment, prepare
purchase orders, and ensure receiving authorization by the RMO / Chief of Mission.
5. Follow up on purchase orders (PO) status and keep the head of unit and respective project
managers abreast of estimated time of delivery or any changes that may affect or modify the
pre-determined delivery conditions. Ensure all expected merchandized is received in
accordance with PO specifications and in good conditions.
6. Coordinate with the Global Procurement and Supply Unit and MAC for all mission purchases
above USD 75,000.
7. Ensure that appropriate funds are available for purchase. Ensure receipts are received when
payment is conducted in cash and request authorization of the head of unit regarding bank
transfers.
8. Create internal control mechanism to safeguard the organization assets and prevent fraud,
and ensure that appropriate record is kept on assets disposal, ensure assets are located
accordingly and used in IOM’s best ineptest; regularly upgrade inventory list.
9. Assist in the adherence to stockroom management practice to ensure there is no undue
overstocking or loss. Control supply stocks and monitor consumable materials to provide staff
with ready access to commonly used items and replenishment.
10. Monitor the maintenance and repair of office facilities, including preventive maintenance.
Establish maintenance agreements with competent services providers, when it is feasible and
determined to be cost effective.
11. Undertake field travel to Programme sites to perform procurement and logistics evaluations
as necessary, upon request from the Head of Sub-Office /RMO/ Chief of Mission.
12. Maintain and update databases of preferred suppliers.
13. Represent IOM in inter-agency for a, including the procurement working group and the
logistics cluster.
14. Undertake frequent duty travel to field locations in order to supervise and train field staff.
15. Perform any other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Social sciences, International Relations, Humanitarian Affairs,
Development Studies or a related field from an accredited academic institution with five years of
relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
Experience
• Experience in managing diverse procurement and logistics operations;
• Excellent level of computer literacy and good knowledge of SAP/PRISM required;
• Demonstrated experience in training and managing large items of co-workers, managing
vendors and suppliers;
• Extensive knowledge of IOM or UN internal procurement and financial rules and corresponding
ERP components (preferably SAP – based).
Languages
Fluency in English is required. Working knowledge of Kiswahili is an advantage.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external
stakeholders;
• Performance Management – identify ways and implement actions to improve performance of
self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of
responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs,
perspectives, concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs
of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances.
How to apply: JOB APPLICATION
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 17 April 2018 at the latest, referring to this advertisement.
For further information, please refer to:
httpss://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly
completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on
your personal application page in the IOM e-recruitment system.
Posting period:
From 04.04.2018 to 17.04.2018
Requisition: VN 2018/03 (P) – Procurement and Logistics Officer (P3) – Kasulu Tanzania (55300229)
Released
Posting: Posting NC55300241 (55300241) Released
