Job Opportunity at imtheNEXT STUDIO, Studio Operations Coordinator

Location
Kinondoni, Mikocheni Dar Es Salaam
Description
imtheNEXT STUDIO is a registered Record Label operating in Dar Es Salaam, Tanzania. We are dedicated to promote a new generation of Artists who perform the new wave music that has been dubbed “NU Bongo Flavor” through our mobile music platform M-Tunes. Available for free on the PlayStore. We are looking for a qualified personnel who will fill the position of Studio Operations Coordinator. You will be reporting directly to the CEO.




Duties & Responsible:
Office Assignments –

• Responsible for the professional and efficient managing of all visitors, artists, & clients as well as a variety of clerical duties that support the Studio’s operations. Represent the Studio to both internal staff and external clients in a manner that is at all times professional, knowledgeable, tactful, poised, and efficient.
• Coordinates and fulfills any administrative duties.
• Coordination with studio service vendors.
• Maintain artist directory, updating stage maps in our offices and ensure studio graphics are prepared.
• Ensure studio equipment is in working order. Other supplies are maintained/stocked.
• Coordination with janitorial staff and day porters, scheduling staff for events.
• Provide general office assistance to studio including, but not limited to purchase orders and manage artists files, etc.

Client Services & Operations-

• Assist with stage and office inquiries and studio tours, inputting inquiries into sales force.
• New Bookings- Obtain all applicable forms, insurance and deposits for new bookings. Distribute new booking information and other pertinent production or new artist information to appropriate studio personnel. Maintain Leasing/Production Files, track lease expirations.
• New artist sign up coordination; ensure office or stage is rent ready prior move in, coordinate internet/codes, phones, furniture, copiers, and other production services. Ensure that artists or Studio clients receives Welcome Guide, swag. Keep the Welcome Guide current.
• Routinely check-in with artists to assure satisfaction.
• Videos & Filming; Assist with on lot tech scouts and overall coordination of on lot shoots including scheduling guards/engineers, parking, ensure proper notifications to affected Department.

Studio Facilities-

• Facilities requests-Process all artists service requests or issues in a timely manner by dispatching calls to the appropriate departments. Ensure a case is created.
• Conduct weekly facilities walk through to ensure lobby, restrooms, exteriors are clean. Provide cases as needed.
• Coordinate weekend requests and on call managers.

Basic Qualifications:
High school diploma required; bachelor’s degree preferred

• •  2+ years of general office/administrative experience.
  • 2+ years studio or media entertainment related industry.
  • Good understanding of studio operations process from both business and studio perspective.
  • Desire the ability to provide outstanding customer service to customers and prospective clients.
  • Ability to multi-task with a customer focused approach
  • Strong organizational skills and detail oriented.
  • Ability to interface with multiple personality types within the studio as well as with customers & clients.
  • Ability to evaluate and solve client issues while keeping the objectives of the studio in mind.
  • Excellent phone and face-to-face communication skills.
  • Ability to utilize word processing and spreadsheet software applications to write memos, correspondence and reports.
  • Ability to self manage and take initiative

MODE OF JOB APPLICATION