Finance and Administrative Assistant
Application Deadline: 26-Jan-19
Location: Arusha Tanzania
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Purpose of the position:
The purpose of the position is to provide Administrative and Logistical support to the Finance Division Director and staff.
Major Responsibilities:
Managing the day to day operational and administrative activities of Finance Division by organizing flow of documents, prioritizing incoming requests, maintaining Finance Director’s Calendar, paperwork and control system and following up to ensure timely responses.
Handling of correspondence i.e. incoming and outgoing letters, scanning of financial documents for external correspondence to Auditors, Regional office, Partnership office, Banks and support offices like monthly Funding Requests, Funding confirmations, Changes to bank account signatories.
Maintaining an in depth knowledge of Finance Division operations, responding and/or re-routing general request for information, electronic communication and facilitation, liason with Finance staff form ADPs/Zones and guests from other organization.
Making necessary arrangements for Finance Division meetings, workshops and conferences, collating agenda items from team, booking appropriate venues and distributing background, organizing meetings, Coordinating monthly virtual or Skype meetings with Field Finance teams at Zonal/cluster level.
Organizing documents and Reports for Approval by other departments/ND eg Monthly FFR and Cheques,Also handle the Patty cash and airtel money balance and advances
Following up on actions required by the Finance Division, Filling of documents and maintaining relevant files for audit, ease of access and future reference.
Coordinating administrative and logistical arrangements for Finance Division Director and staff visitors by providing timely information for hotel accommodations, airport pick-ups, local field travels and international travel in liaison with travel agents or support services division.
Demonstrating flexibility in understanding special assignments eg External and Internal Audits, obtaining , compiling and extracting from files, reports, vouchers and other sources as directed by Finance Director/managers
Handles any other assignments given by supervisor/management
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on the job training:
Education level required: Minimum of Bachelor’s degree in Business Administration
Strong Organization skills and ability to work under pressure
Formal secretarial training and /or proficiency in computer software like Ms excel, power point etc. will be an added advantage
Commitment to accuracy and attention to detail and a good command of English
Experience: 3 -5 years of experience in providing support to a busy Finance , Administrative Division with many staff including virtual teams and executive assistant to senior staff.
Excellent typing skills, written and verbal communication, proven interpersonal and customer service skills.
Working Environment/Conditions:
Work environment – Office based with occasional travel to the field.
Market Facilitator- BMZ Project
Application Deadline: 26-Jan-19
Location: Dodoma Tanzania
Purpose of the position:
To provide guidance, mentorship and direction to communities and key partners on the rice and sunflower Value Chain development in a project titled Sustainable Value Chain for Food Security and Poverty Reduction (SVC) Project in Ulaya. This include technical assistance in the form of program/project activities execution for quality and sustainable development.
Major Responsibilities:
- Effective project implementation
Lead periodic Situation Analyses of Local Producers, other players and Market Opportunities exercise through meeting with local economic stakeholders, identification of orders for products, quality and quantity from local producers; identification of key market players & market opportunities and constraints and documenting and report market assessment findings on a continuous basis.
Facilitate formation of producer groups and conduct training and to build capacity in the Area Program on community engagement and capacity building
Facilitate formation of Producer Associations and their capacity building and enhancement in participation into rice and sunflower value chains.
Take lead in carrying participatory Value Chain Analysis with producers in order to improve producers access to markets
Planning and Implementing Interventions following participatory value chain analysis recommendations with Producer groups, Producer Associations, and other participating players in the rice and sunflower value chains
Facilitate Value Chain Stakeholder Forums/Network with local economic stakeholders to plan and implement chain-wide interventions and recommendations
Link suppliers with buyers by working with producer groups to facilitate the direct contact, placement and supply of orders
Provide mentoring and coaching to producers, producer groups, and Village level ToTs to build local capacity for understanding and connecting with markets
To coordinate fundraising and value chain financing events and activities together with Vision Fund Tanzania, Agriculture Development Bank and other financial institutions and interested players in rice and sunflower value Chains.
- Effective communication and stakeholders relationship
Work with Project Coordinator to ensure production and determination of quality project management reports
Ensure good and health working relationship with Local ToTs and stakeholders and ensure they are well coordinated
Take lead together with Project coordinator in ensuring updates are given to Local Government Authorities on up-to-date activities implementation and changes
Stand as key person in coordination between World Vision, farmers, and other local level stakeholders in project implementation
To ensure other managerial compliances as shall be required by the organization
3 Effective Project Design Monitoring and Evaluation
Take lead in designing, filling and filing monitoring tools/forms
Ensure effective supervision of Baselines and Evaluation
Ensure effective integration of Most Vulnerable households and children into the day to day implementation of the project
Compile and analyze collected periodic monitoring data
Maintain data information bank
Participate in designing projects for implementation
Make sure information on project activities implementation are well stored and filed.
Qualifications: Education/Knowledge/Technical Skills and Experience
Bachelor degree in Business Administration, Economics and/or Commerce, Agriculture Economics and Agribusiness or any other related fields from recognized and accredited University with at least 1 year working experience in related field.
Preferred:
Masters in Economic Development, Sociology, Agriculture, Agricultural Economics, Business or Commerce
Demonstrated experience in market assessment, market analysis, market research or closely related role.
Knowledge of value chain development
Strong understanding of the ‘Making Markets Facilitation”
Experience in working with community based organizations
Strong facilitation skills
Good planning and organizational skills
Ability to maintain effective working relationships with all levels of staff and donors
Computer skills
Knowledge, Skills and Abilities
High integrity.
Partnering and engaging with stakeholders
Ability to work with minimal supervision.
Report writing skills
Networking and influencing skills.
Highly reliable and dependable.
Passion for children.
Skills in Programming.
Ability to maintain effective working relationships with all levels of staff and donors
Computer skills
Community Facilitation skills
Working Environment / Conditions:
Work environment: Few office work with frequent visits to the field
Travel: 15% Domestic travel is required and On call: 15%
Project Coordinator- Sustain Kasulu
Application Deadline: 22-Jan-19
Location: Kigoma Tanzania
Purpose of the position
Provide overall coordination of SUSTAIN II project implementation in the district aiming at improving maternal and newborn care services in order to reduce preventable maternal and newborn deaths in the district.
Major Responsibilities
1.Strategic engagement
Assist the Program Manager in the oversight of all activities implementation by coordinating all involved stakeholders in the district and in the community
Create strong linkages among MNCH stakeholders in the district in planning, and implementation of the key safe motherhood and newborn care services in the district for project.
Ensure project’s strategies and plans are integrated in districts plans and strategies.
Support and coordinate all project health systems strengthening activities implemented by different partners including trainings, coaching and mentorship Programmes.
2.Business Relationship and Networks
Work with Medical Officers and health facility in charges; determine mechanisms to strengthen the community-health facility linkages to improve maternal and newborn care services
Work closely with District Medical Officer in planning, execution and monitoring MNCH capacity building activities for district level staff, health facility staff and community health workers.
3.Team Performance management
Work with the Project Manager to ensure a high performance management culture, open trustworthy relationships and integrity to enhance smooth staff relations and accountability.
Build and sustain partnerships for MNCH and provide technical input to the team and participate in collaborative relevant activities.
supervise field staff to ensure quality outputs of staff and fulfillment of Project objectives
4.Knowledge Sharing
Document all processes and outputs of capacity building, coordination and management of activities to ensure experiences and lessons are well documented for future reference
Develop evidence-based briefing papers, Community Stories and best practices, and other documentation in support of policy initiatives to improve MNCH at cluster and National Level.
5.Financial and non Financial resource management
Provide oversight and control of administrative and financial management under the guidance of the Project Manager.
6.Reporting
Responsible for coordinating and reporting on Project Progress, achievements and areas for improvement and in monitoring program performance and budget.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training
Doctor of Medicine degree (MD) or BSC in Nursing and registered with the nursing council of Tanzania. Candidates with Masters of Public Health have an added advantage.
Candidate must have at least three years of experience of Working in MNCH Project and with the local government in Tanzania.
Must be fluent in English and Kiswahili
Experience in policy reform initiatives and advocacy is highly desirable.
Prior experience with donor-funded programs,
An understanding of how to effectively carry out technical assistance activities at the local level.
Must be fluent in English and Kiswahili
Experience in policy reform initiatives and advocacy is highly desirable.
Prior experience with donor-funded programs
Working Environment / Conditions:
Work environment: Office based with frequent travel to the field
Travel: 50% Domestic/international travel is required.
On call:
Security Officer- KFNP
Application Deadline: 22-Jan-19
Location: Makerere Base Tanzania
Purpose of the position:
To facilitate and implement core security requirements, procedures and security systems for smooth articulation of Program operations.
Major Responsibilities:
To advice the Kigoma management and staff on key security issues that may affect operations
Work with National Office Security Officer, Camp Coordinator and Program Manager to facilitate core security requirements
To carry out security risk assessments and provide timely advice on appropriate measures and actions
To facilitate appropriate evacuation and other contingency plans for Kigoma staff during emergence
Facilitate distribution of all working tools for local militia and monitoring of security issues at the camp
Provide technical facilitation in establishment and maintenance of an efficient security structures and protocols (like security focal points and security phone call tree)
Timely preparation and submission of incidence report to National Security Officer, Program Manager and Camp Coordinator
To organize and coordinate security training to all Kigoma programs staff and Local militia on security issues
To prepare favorable security situation in collaboration with police, security guards, local militia during
Commemoration days and missions
Food & Non food items distribution
Monthly refugees invective payment
Provide security briefing during orientation and other official events
Supervise security guards and verify security time table at WVT Kigoma Program.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required military qualification with secondary education
2 years experience in military/security
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required
Experience in working with peace keeping force will be an added advantage.
Computer skills and software knowledge .
Demonstrate ability in coordination.
Good planning and organizational skills.
Ability to maintain effective working relationships with all levels of staff.
Good communication skills.
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field
Travel: 05% Domestic/international travel is required.
On call: 05%
Regional Audit Manager (RAM), Tanzania
Location: Arusha/ Dar Es Salaam
Application Deadline: 20-Jan-19
PURPOSE OF POSITION:
Provide Strategic leadership to the Audit Team in the National Office (NO) portfolio assigned within the Region, in the provision of independent objective assurance and consulting activity of the portfolio’s operations. This advisory role includes but is not limited to providing advice on risk management, internal controls systems and their impact on the operations of the organization.
Supervise a team of professional auditors in the NO portfolio assigned and provide reasonable assurance to regional and national senior management that controls are adequate to mitigate high and medium risk to the Partnership.
Provide audit quality assurance by reviewing the audit work of the audit team in his/her portfolio, including issue of audit reports to the respective NO portfolio Senior Leadership and to the Audit committees (as applicable).
KEY RESPONSIBILITIES:
Leadership of Audit Engagements:
Provide technical guidance and direction in the Annual Audit Planning Process using risk analysis techniques and tools, and develop annual audit plans for discussion, review and approval by the Regional Audit Director (RAD), NO portfolio Leadership and with the Board Audit Committees (BACs) within the portfolio (as applicable).
Provide leadership and supervise the performance of audit engagements’ planning, field work, and audit reporting; ensuring that the audit process is aligned and supports strategy delivery in the assigned NO portfolio within the region.
Foster effective engagement with the BACs in the NO portfolio (as applicable) on the performance of the Audit Team in the assigned NO portfolio.
This is to be done through quarterly participation at BACs (Intermediate, Advisory Council meetings, as applicable) for the NO portfolio assigned.
Quality Assurance:
Perform quality reviews of risk-based integrated audit (RBIA) assignments and provide guidance to the Senior Internal Auditor (SIA) regarding:
Quality audit standards to be observed and maintained by all auditors in the course of their work.
Provide on-the-job technical support during field work with the team members and on site review as necessary.
Maintain an audit presence and history of audits per project/grant as needed based on available resources and use of GRC.
Lead the audit team in following up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.
People Management and Professional Development:
Responsible for the daily supervision of audit staff and responsible for the development of audit staff and the completion of performance evaluations.
Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.
Other:
Participate as an advisor of the NO Integrity and Protection Hotline (IPH) and Enterprise Risk Management committees in assigned country portfolio.
Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.
KNOWLEDGE, SKILLS & ABILITIES:
Required:
Bachelor degree in Audit, Accounting, Finance or related field.
Professional audit certifications (ACCA/CPA/CIA CISA/ACFE) finalized or in advanced stage of certification process.
Must be able to effectively work with new and changing situations including new regulations; where there may not always be a readily apparent solution.
Excellent presentation, analytical, interpersonal, time management, research, and communications skills.
Maintain a current knowledge base of audit industry practices and to ensure best practices as always considered.
Perform all assigned audit duties in a manner that reflects the highest professional standards and complies with the guidelines of the Institute of Internal Auditors.
Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.
Must have prior working experience in audit (Public or private) of not less than six years in a recognized organization, two of which should be at a senior supervisory level. Experience in accredited audit firms and/or in a Non-Governmental organization will be an added advantage.
Proven experience in Risk Based Auditing.
Strong interpersonal skills, including the ability to influence others and establish credibility with business partners.
Cross cultural and multi faith experience.
Exposure to various accounting systems.
University degree in Commerce, Accounting/Business Management/Finance. A post-graduate degree in Management is a requirement.
Be a qualified CPA or ACCA with an up-to-date membership status. Professional memberships in CIA/CISA/CFE are an added advantage.
Good command of the English Language, written and communication skills in particular. Knowledge of French would be an added advantage.
Preferred:
Strategic thinker with advanced analytical and problem-solving skills.
Strong project management skills.
Computer skills (office application, accounting systems is a plus).
Working knowledge in Audit software packages.
Must be honest and hardworking, with proven experience in dealing with management at a senior level and be disciplined leader. Experience in a multicultural setting is highly desirable.
Must be a committed Christian, able to stand above denominational diversities.
Attend and participate/lead in daily devotions and weekly Chapel services.
A working knowledge of WVI business and systems, including computerized accounting systems such as Sun System.
Good understanding of non-profit industry.
Work Environment:
The position requires ability and willingness to travel domestically and internationally up to 30% of the time.
This role involves working in a virtual /geographically dispersed / multi-culturally team.
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