TITLE: Finance Coordinator

TEAM/PROGRAMME: Refugee Response

LOCATION: Kibondo – Kigoma

GRADE: 3

CONTRACT LENGTH: 1 year

CHILD SAFEGUARDING: Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position; therefore, a police check will be required.

ROLE PURPOSE:

Under direct supervision of Emergency Response Field Office Manager, the Finance Coordinator is responsible is expected to perform financial duties around accounting cycle and internal control environment, including; to ensure accuracy of accounting records & system, adherence of organizational policies & procedures and to ensure compliance of statutory obligations in consultation with Roving Finance and compliance specialist

S/he is expected to ensure that financial regulations and controls are in place at all times and all the financial transactions for Kibondo field office are administered, recorded and reported in accordance with both Save the Children, donor policies and procedures and General accepted accounting principles. The post holder will ensure that all reports whether periodic, statutory or donor related are accurate and meet the required standard.

SCOPE OF ROLE:

Reports to: Refugees Response Program Manager

Number of direct reports: Finance and Administrative assistant

KEY AREAS OF ACCOUNTABILITY:

Financial Compliance and Reporting

• • The position holder will ensure that all accounting transactions for Kibondo Field office are reviewed before recorded in Agresso to ensure compliance with:
  • Save the Children policies and procedures as well as Scheme of Delegation

• Respective donor’s policies and procedures [Awards team to be consulted for relevant donor polices & Procedures]
• Statutory obligations [relevant TAX and VAT laws, compliance with GAAP]
• Financial control procedures across the Humanitarian Programme.
• The post holder will ensure that each accounting transaction have a proper audit trail and supporting documents. The post holder will also ensure that the supporting documents are secured and archived in a retrievable manner.
• Assist the budget holder on reviewing Budget versus Actual Reviews on a monthly bases and supporting any necessary re-classing exercises.

Cash management and General Accounting

• Ensure that all bank/cash transactions are accurately entered into GLACOS and reviewed before posting.
• Ensure all payments to suppliers are made in a timely and accurate manner
• Prepare weekly cash counts for each currency at week-end and month end, reconciling cash balances to cashbook balances – ensuring all codes are fully input.
• Help the finance assistant officer to request cash transfers from Dar es Salaam in consultation with Programme Manager to ensure adequate but not excessive cash is held in order to carry out programme activities.
• Crosscheck list of outstanding floats to staff on a weekly basis and follow up and ensure retirement of all floats within 14 working days.
• Advise the Emergency Response Field Office Manager of any operational challenges or discrepancies relating to the financial management of the programme in a timely manner.
• Makes sure Events and workshop MPESA payments are planned properly for cash flow purpose and during the events documentation are collected and initiated in MPESA for timely payments.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values;
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same;
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale;

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters;
• values diversity, sees it as a source of competitive strength;
• approachable, good listener, easy to talk to;

Creativity:

• develops and encourages new and innovative solutions;
• willing to take disciplined risks;

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity;

QUALIFICATIONS AND EXPERIENCE

Essential

• Degree in relevant subject.
• At least 4 years accounting and administration experience. Previous INGO experience is strongly preferred.
• Demonstrated good skills and experience in managing financials steams.
• Previous experience in Humanitarian emergency settings will be added advantage.
• Knowledge and experience of financial computer applications, including spreadsheets. (e.g. Excel)
• Good personal organisational skills including time management and ability to meet deadlines.
• Ability to work as part of the team with interpersonal skills
• Ability to work under pressure.
• Commitment to and understanding of Save the Children’s values, principals and Child Safeguarding policy.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

The deadline for submitting the application is 22 November 2020

CLICK HERE TO APPLY

TITLE: Construction Engineer Officer

TEAM/PROGRAMME: Refugee Response Programme, Tanzania

LOCATION: Kigoma region Refugee Camp

GRADE: 4

CONTRACT LENGTH: 1 year, renewable

CHILD SAFEGUARDING: (select only one)

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Introduction

Save the Children International in Tanzania is a full–spectrum country programme and as such equal priority will be given to both humanitarian and development work. This is the only way we will be able to ensure that some of the fundamental rights that we believe children have, such as survival, safety and constant access to protection and education can be guaranteed. As part of a commitment to work with children through humanitarian interventions, Save the Children will support programmes in both sudden onset, such as the current Burundi response situation as well as in chronic emergency situations

The country office has a portfolio of construction projects in support of Emergency Education and Child Protection programmes in the refugee response to the Burundi crisis. Temporary learning spaces and Child Friendly Spaces in multiple locations in the refugee camps are in need of rehabilitation and further new structures are planned.

Maintain a database of all the projects, actions required and the progress by contractors and construction teams.

Set up reporting mechanism to remotely monitor projects, to include checklists and photographic reports.

Reports to: Refugees Response Program Manager

Working Contacts

External

The job holder is required to have regular contact with the donor partners, other child protection organization, children, Host community, and Government organization.

Internal

The job requires the job holder to have direct relationship with all staff and management at all levels in ensuring the organizational policies and procedures.

Role Purpose: The Construction Engineer Officer will be tasked with overseeing all functional aspects of construction related projects from design and procurement, to supervision and contributing to reports. With challenging environments for constructing schools, clinics, and other buildings, borehole drilling and construction this position will demand a highly motivated, detail oriented individual who will be able to solve challenges as they arise. S/he will be required to improve current systems from knowledge and experience gained through at least 5 years’ experience in this area.

KEY AREAS OF ACCOUNTABILITY:

• • Ensure quality of construction work done by contractors per SCI construction policy;
  • Be responsible for technical part of needs assessments and participate in the selection of target communities and site selections of construction facilities to be rehabilitated and / or built for the project.

• • Provide technical specifications, BOQ and technical drawings as required;

• Responsible and accountable for weekly construction site visits;
• Supervise construction of schools, CFSs and any other construction activities that SCI will undertake;
• Implement technical direction and ensure high technical quality of projects;
• Maintain close contact with selected communities and inform them of issues related to the project;
• Monitor working conditions and be aware for problems that might arise regarding progress, quality and safety;
• Provide weekly progress reports and undertake verification of payment invoices
• Monitor construction budgets and overall performance with Program Managers
• Verify all construction work carried out at the completion stage in cooperation with the relevant authority and ensure that all requirements are fulfilled before a Certificate of Completion is issued, and final payments paid.
• Assist and support programme staff (Budget Holders) in preparation of project proposals and monitoring of their budgets related to all construction activities.
• Comply with Save the Children’s Child Protection Policy to ensure maximum protection for children
• Represent SCI in working groups and other coordination functions in the camp as and when necessary;
• Liaise and collaborate with relevant local authorities and other key stakeholders;
• Support Country Office compliance with SCI Construction Policy and Benchmark Standards, working with Regional Construction TA to embed policy and develop Standard Operating Procedure.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values;
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same;
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale;

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters;
• values diversity, sees it as a source of competitive strength;
• approachable, good listener, easy to talk to;

Creativity:

• develops and encourages new and innovative solutions;
• willing to take disciplined risks;

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity;

QUALIFICATIONS AND EXPERIENCE

• Bachelors in Civil Engineering/ Architecture or related field;
• Minimum 2 years of experience from a senior level project implementation position, preferably in a humanitarian/recovery context;
• Minimum 5 years Experience from working in construction supervision;
• Documented results related to the position’s responsibilities;
• Knowledge about own leadership skills/profile;
• Fluency in English and Swahili, both written and verbal;
• Previous work experience with a national/international NGO;
• Excellent in computer software such as excel, word, and CAD;

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures;

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

The deadline for submitting the application is 22 November 2020

CLICK HERE TO APPLY